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Lutz Speech on Managing Change

Text of a Lutz speech in Detroit to the Michigan Council for Arts and Cultural Affairs on managing change to unleash creativity and innovation.


Thank you, Gene [Gargaro, VP at Masco and chairman of Michigan Council for Arts and Cultural Affairs], and good afternoon everyone.

It’s great to be able to talk to you today, and I’d like to welcome you all to Detroit – I hope you enjoy yourselves here. I’d just like to get one thing off my chest before we start: I make no pretense of being an expert in the arts.

I do know that Oscar Wilde said of art, “It is through art, and through art only, that we can realize our perfection.”

I also know that Groucho Marx said, “Well, art is art, isn’t it? Still, on the other hand, water is water! And east is east and west is west and if you take cranberries and stew them up like applesauce they taste much more like prunes than rhubarb does.”The bottom line is, I can’t tell you what either of those quotes means!

But I can tell you a thing or two about the topic you’ve chosen for your conference, Driving New Agendas, which in essence is managing change.

And, as an added bonus, to expound on that topic, I’ll even give you one more quote that’s semi-related to art, and it’s from the poet Samuel Taylor Coleridge, who said, “There is one art of which man should be master, the art of reflection.”

I’ve been in the car business a long time, and I’ve had ample time to reflect on the way things are done. And organizing and managing change is one of the subjects that I hold dear. I know that our fields are very different, although I would argue that a beautifully designed automobile is certainly a work of art.

But there is at least one thing we have in common, and that’s change. Change comes whether you like it or not, and there are those who will resist it, whether you want them to or not.

I was asked the question by the organizers of this event, “Can change be managed?” And the answer is absolutely, yes.

Although I must point out, it’s a qualified “yes.” It’s like someone asking, “Can you stop the rain?” Well, no … but I can bring an umbrella.

There are some things you can control, and some things you can’t. The trick is to control everything that you can, and to use your common sense to prepare yourself, your staff and your organization for the things you cannot control.

If you keep that in mind, then you’re already past step one of change management: don’t panic.

Corporations have come to approach change with an almost childish tendency toward overreaction. First they bring in the latest thinker, author, lecturer or change maven who has discovered that, sure enough, there’s change happening out there.

He or she speaks to management and warns of the impending crisis. Committees are formed. Retreats are held. Brows furrow with the weighty realization that change is bearing down on the company like the Mongol hordes.

It will be here any day, and we have to get ready! What to do? Hire consultants, that’s what! Change agents, that’s what we need!

In the old days change agents were called “leaders.”

The first responsibility of leaders is to manage change. That’s what they do every day, all day. And there is nothing new about it.

One of the more disturbing features of our current preoccupation with change is the presumption that all change is good. Look at the language that the human resources people put on employee review forms today: “Does the employee embrace change?”

I conjure the image of fast trackers desperately looking in every nook and cranny of the company for some undiscovered and unembraced dollop of change that they can put their arms around and squeeze.

That’s silly, of course. Change has no inherent normative value at all. Some change is good. Some is bad. People ought to be evaluated based on whether they can tell the difference, not on whether they obediently and mindlessly embrace unexamined change.

So, once you separate the good change from the bad, you recognize that a good leader has to be a change killer as well as a change agent.

I’ll focus on the change agent, because it’s often the more difficult of the two roles. The biggest problem the change agent faces is, more likely than not, having to overcome his organization’s disinclination to change – the natural inertia that impedes any institution.

Driving an organization toward beneficial change requires enormous energy, conviction, persuasiveness, and, ultimately, stubbornness.

You will meet resistance. The organization is successful as it is, why change? Why experiment? Why venture into the unknown?

When I was at Chrysler in the late ’80s, this attitude was much in evidence as we tried to switch to a horizontal approach to engineering vehicles as part of a move to platform teams.

That means we were trying to draw small groups from different specialties to engineer a whole vehicle, rather than their specific areas. And that was threatening to the partisans of the traditional system, even though we were all living under a wasteful, error-prone, slow-moving process.

The flood of anonymous letters from these partisans to Lee Iacocca was impressive, both in quantity and quality. It would have been easy for management to flinch.

Instead, we persevered. We relied on countless, no-holds-barred “town hall” meetings to allay workers’ fears and explain why change was necessary. We tried to impress upon everybody that we were adopting one of the hallmarks of what was then Japanese superiority.

The forces of conservatism remained strong, and were joined by those who worried that their status was in jeopardy – which, of course, it was! Their power and influence, tied to the old fiefdoms, would be reduced from the moment personnel from these groups were split up and reassigned to platform teams. So they resisted with all their might.

Well, we weren’t going to give in, because we knew we were right. So we followed the change agent’s correct course of action: we calmly pressed ahead, continuing to explain the why of change, while at the same time forcefully implementing action.

It’s remarkable to see how quickly resistance crumbles once the first tangible successes of the new approach become evident. Our plans were implemented in full and it changed the company forever, for the better.

Sometimes, the change agent gets resistance from above, and I don’t mean from Heaven, but something even scarier – from senior management.

One effective tool to use in cases like this is benchmarking. Show the bosses how somebody else is doing it better or, almost as important, more cost-effectively. Nobody likes to hear the competition is making better products or saving more money.

At Chrysler, a Honda benchmarking study proved instrumental in helping us see that we had to change and change quickly. And no junior managers were shot for suggesting that we needed to. They weren’t criticizing Chrysler directly; they were just reporting how Honda went about making cars. The study was invaluable.

It’s very important to foster a culture of open communication and encourage ‘push-back.’ It leads to innovation and new ideas. If someone is afraid to make a suggestion or challenge the way things are done, things rarely improve. In fact, they stagnate.

When I started at GM just over a year ago, I handed out thousands of buttons I’d purchased at my own expense that said “Sez Who?” It was my way of telling everyone to have the gumption to question things they thought weren’t right. I wasn’t encouraging armed insurrection, but I did and do want to see some resistance to old ways of thinking.
Whether you’re taking orders or giving them, you have to do all you can to unleash the creative talents of an organization and encourage innovation, at all levels.

Innovation is the new frontier in the automotive business, and in a lot of other areas as well. It’s what “quality” was in the ’80s and ’90s. The pace of innovation is what will separate the winners from the losers. And innovation thrives in a culture of encouragement and acceptance.

Sometimes, even in the most accepting of cultures, the message of change simply cannot get through. It’s like the Cone of Silence is hovering over the decision makers.

Well, when all else fails, the change agent can always fall back on the dreaded consultant. I know the cynic’s definition of a consultant: someone who travels a thousand miles and charges five thousand dollars a day to tell the boss what you already know.

I once wanted to pin a medal on the chest of a friend of mine who’s on the board of a large corporation. When its CEO recommended bringing in a consultant to write the company’s strategic business plan, my friend told him, “This board is certainly willing to pay for a business plan. Now, we can either pay you to do the strategic thinking for the company, or we can pay the consultant, but we’re only going to pay once.”

Nonetheless, good consultants, just by virtue of being outsiders, can often get your colleagues’ attention in a way that you, being familiar and in-house, cannot.

I realize that for some of you, high-priced consultants are not an option. I also realize that for a lot of state-funded agencies, “driving new agendas” really means “how to do what we do but do it with less money.”

And if that’s the crux of what we’re really talking about here, I’m sorry it’s taken me this long to get to it. But I do have some thoughts, and I’d like to illustrate them with another example that you’re probably familiar with.

The way to do more with less is by making stretch goals, and encouraging everyone to do everything they can to reach them. That way, even if you don’t reach them, you’re still likely to drive improvement to new levels.

The best example I can think of is actually one of the defining, and perhaps underrated, moments of the 20th century, and that is the Berlin Airlift.

On June 25, 1948, the former Soviet Union shut down all the roads to West Berlin, which was of course surrounded by Soviet-controlled East Germany.

It was an effort to force the U.S., France and Britain out of Berlin. When the Western enclave, devoid of supplies, eventually shut down, the Soviets would simply march in.

It was estimated that the two million inhabitants of West Berlin could get by on a minimum ration of thirty-five hundred tons of food and coal daily.

No one, including the U.S. Air Force, had ever moved so much tonnage so quickly. With one plane landing in Berlin every eight minutes carrying two and a half tons, an average of one thousand tons a day were delivered in the first 10 days. The Soviets ridiculed the American effort as futile.

By mid-July, however, deliveries had climbed to fifteen hundred tons per day. By August, with larger cargo planes in use, the number climbed to four thousand tons daily.

The pressure on crews and aircraft was tremendous: eight hours of flight time followed by eight hours of ground duty and mechanics working around the clock. The work was becoming chaotic, and problems were mounting.

Maj. Gen. William H. Tunner, who in World War II had organized the airlift of supplies over the Himalayas from India to China, was brought in to supervise.

To bolster waning morale, Tunner introduced a host of measures, including a special newspaper – The Berlin Airlift Times – to celebrate feats accomplished and records broken.

By using the newspaper to excite a friendly rivalry between crews, Tunner gave the Berlin Airlift the trappings of a competitive sport. By keeping his troops’ spirits high and their competitive instinct aroused, he pushed their results even higher.

By March of 1949, more than seven thousand tons of supplies were coming into Berlin daily, twice the survival level.

But Tunner, in the spirit of true leadership, felt his crews needed a new challenge to shake off any creeping complacency. He set an arbitrary, “impossible” goal of 10,000 tons in one day. His challenge was publicized in the Times under the headline “Tonnage for Tunner.”

His troops’ imagination was captured. They strove to find new ways to make the impossible possible. They began ‘prepositioning’ loads, for example. In other words, they innovated.

On Easter Sunday, April 16, 1949, the impossible was done. Twelve thousand nine hundred and forty tons were delivered to Berlin. By mid-May, the Soviets, realizing their blockade was futile, restored access to West Berlin. The Americans had won the first and defining battle of the Cold War, and won it decisively.

The battle was won through hard work and great leadership. The single greatest attribute of Tunner’s leadership style, in my opinion, was its insistence on constant change.

He changed the pilots’ flight rules from visual to instruments. He had bulldozers cut apart, lifted to Berlin and welded back together to build more runways. And he experimented constantly with innovations like the newspaper to improve motivation and instill teamwork.

He cajoled his people to meet impossible goals and celebrated exceptional achievement. He created a “Super Bowl” mentality that made attainment of the goal possible. That the goal was exceeded by more than 20 percent shows just how much can be achieved by average men and women, overworked though they may be, if they believe in their mission and receive strong leadership.

Now, am I suggesting you go back to your agencies and redesign all of your newsletters or start some sort of competition among your staffs?

Of course not. I’m saying you have to be creative, especially in difficult times, to motivate your people and get them to be more innovative, and do the impossible. Or at least the improbable. It’s a hallmark of leadership.

One last thing … another question I was asked by the organizers was how to best position ourselves for an unknowable future.

Well, what I’d like to know is how to best position myself for a knowable future?

The future is always unknowable! So you prepare for it just like you would prepare for anything else … by using your common sense, the greatest weapon at your disposal. That’s what lets you discern good change from bad change. That’s what hones your instincts and sharpens your senses as you gain experience in your field. And the more you use it, the sharper it gets.

I’ll leave you with one final quote to think about, and that is what Emerson said about this. He said, “Common sense is genius dressed in its working clothes.”

So put on those working clothes and you’ll be surprised how easy it really is to manage change effectively.

Thank you for your kind attention and if there are any questions I’d be happy to take them.

Remarks by Robert A. Lutz
National Assembly of State Arts Agencies
Annual Meeting
Marriott Renaissance Center
Detroit, Michigan
October 17, 2002

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